Billy Washington, Clerk of the Courts & County Comptroller for Madison County Florida is a duly elected Constitutional Officer as mandated by Article V, Section 16 of the Constitution of the State of Florida. The electorate of Madison County elects the Clerk to a four-year term. Billy Washington was elected in November of 2016.

Pursuant to provisions of the Florida Constitution, which have governed the people for over 150 years, the role of the Clerk of Courts has been established in three main areas;

• Clerk of the Circuit and County Courts
• Clerk to the Board of County Commissioners, including serving as accountant, auditor, and custodian of county funds.
• County Recorder

Within these areas, the Clerk of Court as an elected public trustee sets in place at the county level a system of “checks and balances” which has been proven to serve the public well.

This site is designed to keep you informed and assist you in conducting your business with the Clerk’s office. Please feel free to send comments and/or suggestions.

Notice for Official Records

On or after October 1, 2002, any person preparing or filing a document for recordation in the Official Records may not include a social security number in such document, unless required by law.

Any person has a right to request a county recorder to remove, from an image or copy of an official record placed on a county recorder’s publicly available Internet website or on a publicly available Internet website used by a county recorder to display public records or otherwise made electronically available to the general public, any social security number contained in an official record. Such request must be made in writing and delivered by mail, facsimile, or electronic transmission, or delivered in person, to the county recorder. The request must specify the identification page number that contains the social security number to be redacted. A fee may not be charged for the redaction of a social security number pursuant to such a request.

Notice for Court Records

“Any person preparing or filing a court document should not include a social security number or a complete bank account, debit, charge, or credit card number in such document, unless required by law or court rule, or necessary to the adjudication of the case.

Any person has a right to request that the Clerk of the Circuit Court remove from an image or copy of a court document a social security number or complete bank account, debit, charge, or credit card number contained in a court document. Such request must be made in writing and delivered by mail, facsimile, electronic transmission, or in person to the Clerk of the Circuit Court. The request must specify the case number, the title of the document, and the identification page number of the document which contains the number to be redacted. A fee will not be charged for the redaction of a social security number or a complete bank account, debit, charge, or credit card number pursuant to such a request.”

Notice for E-mail—required to be on Clerk’s websites

Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public-records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing.”

While the law only requires the notice to be posted on the public website, some offices have posted it as a standard footnote on e-mails as well.